First, you need to work with Dr. Johnson-Jones to find a document in the archive with which you want to work. Then, you should do the following:

  1. Check in our repository on GitHub to make sure no one else has begun work with this document. You will know by the filename (see Naming Scheme below). [As we discussed on Tuesday, 5/17, for now, please skip this step — Dr. Johnson-Jones will ensure that no one else already has your document]
  2. ICreate an XML file for the document using the oXygen XML editor. To do this, download the XML template for this project: ew_template (you’ll need to download and unzip this file; we had to upload it as a zip file because WordPress won’t accept XML files directly for security reasons). From within the oXygen XML editor, open the file and do a Save As, giving the document the appropriate name (see Naming Scheme below). [Once we are using GitHub, you’ll want to be sure to save the file to the local folder that syncs to our repository on GitHub. For now, save to wherever you like.]
  3. Once you have saved the file, edit the values shown below in blue within the TEI header:


<title>Title of your document goes here</title>

<author>Name of author of document goes here</author>


<resp>Transcription, edition, and encoding</resp>

<name>Your name here</name>



If your document doesn’t have an obvious title, please consult with Dr. Johnson-Jones on how she recommends it be labeled. In general terms, we’re looking for a brief, descriptive title that will draw the attention of readers.

Likewise, please check with her if you are not sure whom to indicate as author. If author is unknown, please use “Author Unknown.” If the author is not explicitly listed in the document, but you know the identity of that person, enclose the name in square brackets: [Eartha M.M. White].





<repository>University of North Florida, Thomas G. Carpenter Library Special Collections and Archives</repository>

<collection>Eartha M.M. White Collection</collection>

<idno>Folder A1, Item 342</idno>




<p>A description of the object, including its material (type of paper, etc.), dimensions, number of pages, print or handwritten, etc., and some mention of its condition, if relevant.</p>



If you’re not sure how to describe the object in question, please consult with Dr. Johnson-Jones.

After making these modifications, please be sure to save your file.

4. Add your file to GitHub. Once you have done this, you have claimed the document and no one else can work on it.

5. Take images, transfer them to a folder named “images” within the local directory that syncs to GitHub, and rename them (see Naming scheme below).